Your ad ops team won’t say it outright — but they’re frustrated. 😤

Every day, they’re stuck chasing files, correcting mistakes, and scrambling to fix issues that should have been caught earlier.

The worst part? Most of these problems aren’t their fault. It's the result of an ad submission and approval process that’s actively working against them.

If you’ve noticed rising tension, missed deadlines, or burned-out team members, it’s time to take a closer look at what’s really going on in their workflow. Let's dig in, shall we?

1. They’re Drowning in Bad Files

Your ad ops team isn’t just processing ads — they’re playing detective.

Wrong dimensions. Poor resolution. Files submitted in the wrong format. Every mistake forces your team to stop, investigate, and request corrections, adding hours of unnecessary back-and-forth.

Making matters worse, advertisers usually assume the mistakes are your team’s fault.

The Fix: SendMyAd automatically checks ads against your specs the moment they’re submitted. No surprises or last-minute fixes. Just correct assets that arrive on time the first time.

2. They’re Wasting Hours Chasing Materials and Approvals

Nothing derails a timeline like an approval process that drags on for days (or weeks, let's be honest). 📅⌚

Your ad ops team is stuck waiting for materials that should have arrived days ago. Meanwhile, deadlines get tighter, and your team ends up rushing to deliver under pressure.

The Fix: SendMyAd’s automated materials requests eliminate the back-and-forth. The system automatically notifies advertisers when assets are missing or incomplete, prompting them to submit the right materials without your team chasing them down.

With automated approvals and materials requests in place, your team spends less time following up and more time moving projects forward.

3. Your Designers Are Losing Valuable Time

When advertisers miss obvious issues, your designers are the ones stuck cleaning up the mess.

Instead of focusing on creative work, they’re forced to stop, download the file, inspect it, and explain what’s wrong — often for problems the advertiser could have spotted themselves.

That’s a big problem. As Laurie Tisdale from Cahaba Media Group put it:

"The designers had to stop what they were doing, download an ad, preflight it, and then tell the client, 'Hey, this is what's wrong with it,' or 'It's not the right size,' or whatever. So that was one of the bigger ones — taking that off of the designers."

The Fix: SendMyAd’s interactive ad preview shows advertisers exactly how their ad will appear in its final format. They can spot and fix issues themselves before your designers ever have to get involved.

By the time an ad reaches your designers, it’s already perfect. They can stay focused on creative work instead of wasting time reviewing preventable errors.

4. They’re Working Blind Without Visibility Into the Process

For many ad ops teams, the biggest challenge isn’t just the workload — it’s the uncertainty.

When advertisers submit files, your team has no way of knowing if they’re correct until they manually review them. When approvals drag, there’s no clear way to track what’s holding things up. And when deadlines loom, your team is left guessing whether things will come together in time.

That lack of visibility makes it impossible to plan, prioritize, or work proactively. Instead, your team is stuck waiting, reacting, and scrambling to keep things on track.

The Fix: SendMyAd gives your team full visibility into the ad submission and approval process. They can see what’s been submitted, what’s still missing, and what’s holding up approvals — all in one place. Instead of working blind, your team has the insight they need to stay ahead and keep projects moving forward.

Your Ad Ops Team Deserves Better

Your ad ops team isn’t frustrated because they can’t handle the workload — they’re frustrated because they’re constantly forced to manage chaos that shouldn’t exist in the first place.

SendMyAd turns that chaos into control. By automating spec checks, streamlining approvals, and eliminating the back-and-forth around missing materials, SendMyAd gives your ad ops team what they’ve always needed: the time and focus to do their jobs.

Give your ad ops team the breathing room they deserve. Book a demo today!